Coffee is one of Vietnam’s main export products, so there are currently many businesses exporting coffee. Procedures for exporting Vietnamese coffee products are quite open and are created with maximum conditions. But when exporting coffee, businesses need to pay attention to quarantine issues and quarantine requirements of import partners.

1. Legal regulations on export coffee

Pursuant to Circular No. 04/2014/TT-BTC dated January 27, 2014 of the Ministry of Industry and Trade. Coffee products are not on the list of prohibited or restricted exports. Besides, coffee is not on the list of goods that require a license when exported. That’s why businesses can export coffee to other countries completely normally.

Circular No. 75/2009/TT-BNNPTNT regulates national standards on food hygiene and safety conditions for agricultural production activities.

2. Import-export tax and coffee HS code

2.1 Import and export tariff schedule

– VAT: 10%
– Preferential import tax: coffee is not on the list of items subject to export tax.
Therefore, when exporting coffee, the exporter does not have to pay export tax.

2.2 Coffee HS code

Coffee has students in Chapter 9: Coffee, Tea, PARAGOAY Tea and spices

3. Customs documents for coffee export

The coffee export customs dossier includes the following papers and documents:

• Customs declaration
• Goods input documents (invoices, purchasing statements)
• Commercial Invoice
• Sales Contract (if any)
• Bill of Lading – Bill of lading
• Packing List

And some documents may be required at the request of import partners:

• Certificate of Origin (C/O)
• Certificate of Phytosanitary (Phytosanitary Certificate)
• Health Certificate (HC)
• Other related documents,…

4. Note when completing coffee export procedures

4.1 Packaging specifications for exported coffee

In order for a Vietnamese coffee product to reach the hands of other countries, the coffee packaging must be carefully packaged, with fully printed label information, place of production, expiration date and special ratios. other.

In addition, before being packaged, they must undergo rigorous testing for quality as well as allowable moisture levels, whether they meet standards or not. Besides, if roasted coffee products are usually packed in 30kg bags, raw coffee products will be packed in 60kg bags.

Types of containers according to export coffee packaging standards:

Currently, there are 3 types of container sizes that meet ISO standards: 20 feet, 40 feet and 45′ containers. Depending on your type of goods, choose the corresponding container type. The following are the container dimensions:

• 20-foot container: 6,060m long; Width 2,440m; 2,590m high
• 40 feet container: 12,190m long; Width 2,440m; 2,590m high
• 45 feet container: 13,716m long; 2,500m wide; 2,896m high

How to preserve coffee for export

One of the issues that users often ignore when learning how to package coffee for export is preserving coffee. Because transporting goods will take a lot of time and may encounter unfavorable weather. Therefore, coffee can be damaged or moldy before it reaches the user.

Therefore, businesses need to ensure the following issues:

• The packaging is completely sealed, no air is allowed to get in
• Containers containing goods must be dry and at a moderate temperature
• Equip dehumidifiers to limit moist air contact with coffee beans

4.2 Certificate of Origin (C/O)

This certificate is not mandatory during the customs clearance process for the shipment. However, buyers can request businesses to make a certificate of origin for some markets that have signed trade agreements between the importing country and Vietnam. Therefore, importers can use certificates of origin to get preferential import tax rates.
For example, if exporting to Asean markets is form D (certificate of Origin Form D), the Chinese market uses form E, the US market uses form B,…

– Dossier set to apply for C/O includes:

• Bill Of Lading, Invoice, Packing List, Customs Clearance Declaration
• Production norms and production processes
• Input of raw materials (input declaration, raw material purchase invoice, purchasing list…)

4.3 Plant quarantine procedures when exporting coffee

2-3 days before shipping the coffee shipment, businesses need to register plant quarantine for the exported coffee shipment with the plant quarantine agency.

– Plant quarantine registration dossier includes:

• Application for plant quarantine registration (according to form)
• Packing List
• Authorization letter to entrust quarantine procedures (if any)
• Sample of export coffee shipment

– Plant quarantine process is as follows:

Quarantine registration: Exporters submit the export plant quarantine registration dossier to the plant quarantine agency and declare online on the National Single Window Information Portal.

Sampling: Goods owners need to register for quarantine at least 1-2 days before bringing goods to the port. The quarantine agency conducts sampling. Samples can be quarantined at the port or at the factory.

Declare information: Declare information about the shipment to the system to issue a draft certificate.

Add documents and get deed: After checking the information on the draft deed, confirming or correcting it with the quarantine agency, add documents and get the original deed.

Note: The first time the plant quarantine team may return to the facility to check the goods or check at the port. Next time, businesses can transfer goods to the quarantine department for inspection, depending on the business’s choice.

5. HML is a professional coffee export procedure service provider

With many years of experience, HML is confident in providing customers with the best quality service, most competitive prices and the most professional staff.

• HML is a member of domestic and international logistics associations such as VLA, WCA, JCTRANS, PPL, etc.
• Committed to providing customers with the best service experience, prioritizing customer benefits first.
• Fast, complete and free service consultation. Answer customer questions anytime, anywhere.
• For customers who are just starting out in the import-export field, we are committed to providing free consultation on import-export procedures and processes fully, accurately and quickly.
• Secure customer information.
• Simple, fast and professional procedure.
• The staff is well-trained and always works with a high sense of responsibility with the motto ANYTIME – ANYWHERE.

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Tel: +84 82 369 2828

Email: infor@hml.com.vn

Website: hml.com.vn